Government | Departments

 

Town Clerk

Merilu O'Dell

47 Pearl Street
P.O. Box 36
Holland, NY 14080
716-537-9443, ext. 2
716-537-9454 (Fax)

Hours:
Monday 9am-3pm

Tuesday 12pm-6pm

Wednesday 3pm-7pm

Thursday 12pm-5pm

Friday 9am-3pm

 

Birth Certificates

For any births in the Town of Holland, you may request a certified copy of your birth certificate from our office. The New York State fee is $10 for each certified copy. You must be at least 18 years of age to obtain your birth certificate. The parents listed on the birth certificate can also obtain certified copies of the birth certificate. By order of a New York State Court, a spouse, child or other person may obtain a copy of a birth certificate. You may request your birth certificate in person at our office by completing the application form noting all your pertinent personal information and presenting valid identification or you may request your birth certificate by mail noting your birth name, date of birth, parent's names (including mother's maiden name) and including a photocopy of your valid identification as well as your return address. The mailing address is: Town of Holland Clerk's Office, PO Box 36, Holland, NY 14080. Please include a money order payable to the Town of Holland Clerk in the amount of $10 for each certificate requested.

Application to Local Registrar for Copy of Birth Record

Death Certificates

For any deaths in the Town of Holland, you may request a certified copy of the death certificate from our office. The New York State fee is $10 for each certified copy requested. You must be the spouse, parent or child of the deceased to obtain the death certificate or have a documented lawful right or claim; documented medical need or New York State Court Order. If the applicant is not the spouse, parent or child of the decedent, a lawful right or claim must be documented. An example of a lawful right or claim would be a death record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested death record. You may request the death certificate in person at our office by completing the application form noting all pertinent information about the decedent and your relationship to the decedent and presenting valid identification or you may request the death certificate by mail by noting the name of the decedent, date of death, your relationship to the decedent and include a photocopy of your valid identification as well as your return address. The mailing address: Town of Holland Clerk's Office, PO Box 36, Holland, NY 14080. Please include a money order payable to the Town of Holland Clerk in the amount of $10 for each certificate requested.

Application to Local Registrar for Copy of Death Record

Marriage Records

The records for marriage licenses are maintained at the office there the marriage license was obtained (and not where the marriage ceremony took place). You may request a certified copy of your marriage certificate from our office if you applied for your license at our office. Either the bride or groom may obtain the certified copy or a person who has a documented judicial or other proper purpose or by New York State Court order. The New York State fee is $10 for each certified copy.

You may request the marriage certificate in person at our office by completing the application form noting all pertinent information about the marriage and presenting valid identification or you may request the marriage certificate by mail by noting the names of the bride and groom and date of marriage and include a photocopy of your valid identification as well as your return address. The mailing address: Town of Holland Clerk's Office, PO Box 36, Holland, NY 14080. Please include a money order payable to the Town of Holland Clerk in the amount of $10 for each certificate requested.

Application to Town/City Clerk for Copy of Marriage Record

Marriage Licenses

Marriage licenses can be applied for at the Town Clerk's Office. Both parties must be present and have the following:

  • Proper photo identification; either a driver's license, non-driver ID card, passport or military ID
  • Birth certificate
  • Proof of end of all previous marriages

The fee for a marriage license is $40. The license is not valid for 24 hours and is valid for sixty days.

Dog Licenses

The Town Clerk's Office acts as the issuing agent of licenses for dogs in the Town of Holland. All dogs require a license at the age of four months. In order to license your dog, you will need:

  • Proof of rabies vaccination.
  • Certification from a licensed veterinarian if the dog is spayed/neutered.

The fees for licensing a dog are: $5.00 for a spayed or neutered dog, and $13.00 for a unspayed or unneutered dog.

Genealogy Information

Your request for genealogy can be faxed to our office at 716-537-9454 or by mail. The mailing address: Town of Holland Clerk's Office, PO Box 36, Holland, NY 14080. Genealogy responses may not be answered immediately as the information is researched when the clerk's staff has time from the office's regular duties.

General Information and Application for Genealogical Services

Handicap Parking Permits

You are eligible for a handicap parking permit if you are a New York State resident having a disability that impairs your mobility. The application form is available at our office and must be completed by your doctor and returned to our office to obtain the handicap parking permit. You must reside in the Town of Holland to obtain the parking permit from our office. Please bring your driver's license or non-driver identification card with you when you come to our office.

How to Apply for a Parking Permit or License Plates for Persons with Severe Disabilities

Hunting/Fishing Licenses

All hunters may obtain a hunting or fishing license in the Town Clerk's Office. You will need to bring your driver's license and if you are a first time hunter, you need to bring your certificate from all courses you attended.

For additional information, visit the NYS Department of Environmental Conservation website.

Freedom of Information

The Freedom of Information Law, effective January 1, 1979, reaffirms your right to know how your government operates. It provides rights of access to records reflective of governmental decisions and policies that affect the lives of every New Yorker. If there is information you would like to retrieve from the Town of Holland. You can use the Request for Examination Form from our office or write a letter and send it to the Town Clerk's Office, PO Box 36, Holland, NY 14080. Please detail exactly what you are looking for. There will be a charge of $.25 per page for the information requested.